Guild of Our Lady of Grace Ipswich -

This Privacy Notice explains how the Guild of Our Lady of Grace, Ipswich collects, uses, stores, and protects your personal data when you use this website, contact us, apply for membership, register for events, or subscribe to updates.

1. Who we are

The Guild of Our Lady of Grace, Ipswich is responsible for how your personal data is used.

Contact details:
Email: [email protected]
Address: St Mary at the Elms, Ipswich

2. What data we collect

We may collect and process the following personal data:

Name
Email address
Phone number
Postal address, where relevant for membership or correspondence
Information you provide in forms, messages, or applications
Event registration details
Technical information such as IP address, browser type, and website usage data

3. How we collect your data

We collect personal data when you:

Submit a contact form
Apply for Guild membership
Register for events or devotional activities
Subscribe to updates
Use the website, including through cookies and analytics tools

4. Why we use your data

We use your personal data to:

Respond to enquiries
Manage Guild membership
Organise events, meetings, and devotional activities
Send important updates about the Guild
Improve the website and its content

We will only send marketing-style communications where you have clearly opted in to receive them.

5. Legal basis for processing

We rely on the following legal bases under UK data protection law:

Legitimate interests, to administer the Guild, respond to enquiries, and run the website
Consent, where you opt in to receive updates or other communications
Legal obligation, where we are required to process data to comply with the law

6. How we store and protect your data

Your data is stored securely using trusted systems, including our website platform and email tools. We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

Access to personal data is limited to those responsible for administering the Guild and related activities.

7. How long we keep your data

We keep personal data only for as long as necessary for the purpose for which it was collected. This may include:

Enquiries, for up to 12 months after the matter is concluded
Membership records, while you remain a member and for a limited period afterwards where necessary for administration
Event records, for as long as reasonably needed for administration, record-keeping, or safeguarding purposes

8. Sharing your data

We do not sell your personal data.

We may share your data with trusted third-party service providers where necessary, such as:

Website hosting providers
Email communication platforms
Event or church management systems, such as ChurchSuite, if used

These providers process data only on our instructions or in accordance with their own responsibilities under data protection law.

9. International transfers

If personal data is processed outside the United Kingdom, we will ensure appropriate safeguards are in place as required by law.

10. Your rights

You have the right to:

Request access to the personal data we hold about you
Request correction of inaccurate or incomplete data
Request deletion of your personal data where appropriate
Request restriction of processing
Object to processing in certain circumstances
Withdraw consent at any time, where processing is based on consent
Lodge a complaint with the Information Commissioner’s Office

If you wish to exercise any of these rights, please contact us using the details above.

11. Cookies

We may use cookies and similar technologies to:

Ensure the website functions correctly
Understand how visitors use the site
Improve performance and user experience

You can control cookies through your browser settings.

12. Third-party services

We may use third-party services such as:

Website analytics tools
Embedded content, such as maps or videos
External booking, form, or mailing systems

These services may process personal data in accordance with their own privacy notices.

13. Changes to this notice

We may update this Privacy Notice from time to time. The latest version will always be published on this page.